Job boards aren’t the only place to look
for job opportunities. Many companies are now using their websites, social
media, and other online resources to recruit new talent. If you’re interested in
working for a certain employer but don’t know if they’re hiring for a position
suitable for you, consider sending the company a letter to inquire about job opportunities.
You’ve been job hunting for ages, but
you’ve finally found the perfect job opening. You have the right experience and
you’re really interested in working for the company. You now need to get your
resume/CV in front of the right person so that they consider you for this open
A lot of job applications are sent via
email, even those posted on recruitment sites and job boards. At the same time,
hiring managers and human resources departments are bombarded with job seeker's
emails on a daily basis. To ensure your email gets noticed, you need to grab
their attention immediately.
With this in mind, use our top tips to
send a job inquiry email that greatly increases the chance of getting a
What is a job inquiry?
A job inquiry is a letter sent to a
company that may be hiring but hasn’t advertised its job openings. A
well-written and compelling job inquiry letter can help you gain the attention
of an employer who isn’t actively recruiting.
An inquiry for a job opportunity is also
sometimes called an inquiry cover letter because it’s similar to a cover letter
in terms of content and structure. The main difference is that it’s sent
uninvited or in a form of a cold email to an employer. When you learn how to
compose a great cover letter, you can greatly increase your chances of getting
called for an interview.
Are you looking for a job but struggling
to find decent job openings in your field? Don’t be upset. You don’t need to
postpone it. Consider a more efficient, prospective approach and send out job
Whether you’re asking about the potential
for a job to come open, or trying to find out details about a posting that’s
already listed, professional communication is the key to making an impressive
inquiry. If you don’t have a personal contact, when you reach out, connect with
the department manager or director, or go straight to human resources. The
company website directory will give you a good indication of the appropriate
person to pose your inquiry to.
Cold calling simply means you’re
contacting someone without specific advanced knowledge or information, hoping
for a positive response. You might use this technique when you’re launching
your job search or looking for a position in a specific business. In this
instance, you’re calling or emailing, introducing yourself, and asking about
any potential or near-future opening you might be qualified for.
Start by reviewing the company’s website.
This should provide you with plenty of information. Its social media presence
will also provide you with the most recent news. It should also give you an
even greater insight into its corporate culture.
You may even want to look into current
employees that work for there by looking at their LinkedIn profiles. These will
provide insight into what qualities the company looks for in its staff and
whether you would be a good fit.
Even if the organization isn't hiring, you
might be able to capture someone's attention for future reference if you submit
a well-written inquiry letter. Knowing what to say and what not to say in the
letter can be critical to your success.
What to Say
Tell the company that you're interested in and why explaining what it is about the organization that caught your
Summarize your skills, education, and
experience, and mention how they could help the company.
Ask for an interview and let the reader
know you'll follow up within a certain period of time.
What Not to Say
Stick to the highlights and leave the
details for the resume included with your letter.
Don't embellish and run the risk you'll be
tripped up by not-quite-accurate facts when you're questioned during an
Don't act like you are desperate—present
yourself like you're giving the company an opportunity to speak with you before
you look elsewhere.
Why you should write a job inquiry
Some job-seekers use such emails (also
known as letters of interest) to look for potential employment opportunities.
Within this email, you can add your resume, explain your qualifications, and
express your interest in working with the organization.
Sometimes, companies are hiring but
haven’t advertised job openings. If they aren’t, you still have a good chance to
get a job. During a period of no hiring, they are more likely to see your
resume. If they like it, they’ll keep it on file for future positions or even
invite you to join the team right away.
However, to get any real benefit from this
approach, you will need to learn the proper way to craft job email introduction
letters. To do this you must discover how to write an inquiry email.
Fortunately, we have some great tips and a
job inquiry mail sample you can follow to learn how to inquire about a job via
email. And before writing your letter, you should also consider finding the
right person to contact.
Like any other emails you’re sending as
part of your job search, an inquiry letter should be short and to the point.
This is especially important if you’re sending a cold email to someone you
don’t know personally, you’re asking them for a favor, so try not to take up
too much of their time. Keep it Professional
Tips on how to write a job inquiry
1: Do research beforehand:
Even if you send a job email to a company you know
well, it’s highly recommended to research them further. First, you should find
the name of your hiring manager. Ideally, you should know a few important
professional facts or their interests to draw their attention to your
candidacy. For instance, while looking through a hiring manager’s social media,
you may discover that you have a mutual interest in yoga or share a common
hometown. Mention that within your job email of interest, and you will get a
better chance of getting feedback.
2: Start with a draft:
While inquiring about a job by email, take it
seriously and professionally. Write multiple drafts, read your email aloud, and
edit it thoroughly.
3: Use a clear subject line:
The email subject line for the job application is the
first thing hiring managers will see when they receive your job inquiry email.
If a subject is well-written, it can drive a recipient to open your email and
review your resume. If your email subject for job inquiry is not clear, chances
are the recipient will ignore your letter.
4: Add proper salutation:
Just like with any other business email, you need to
know how to inquire about a job. Include an appropriate salutation at the
5: Use proper language:
Before hitting “Send,” remember that you’re
approaching a company as a professional that may represent them someday. That’s
why your language should be professional, polite, and not too informal.
You should also know how to end a job
email. Use “Best regards” instead of “Cheers.”
6: Make it clear and short:
Don’t try to squeeze everything into one email. After
all, you have a resume. Certain companies even ask job applicants to pitch
their cases in a specific number of characters. So, learn how to write
concisely, yet find the right words to sell your skills.
Consider adding a compelling call to
action at the end or in the middle of your letter of interest. This can be a
request for an interview or a meeting to discuss a potential employment
7: Be thankful:
Saying “Thank you” is an excellent way to increase the
chances of your email being answered and one of the most natural methods to
become a happy person. You may say: “Thank you for your help,” “Thank you for
your time,” or “I appreciated the opportunity to…”
What you can include in an inquiry email
for a job
Send your resume with more detailed
information about your skills and experience. Keep in mind that some hiring
managers don’t like attachments. So, consider providing a link or include it
with your email signature.
Your cover letters
We send job inquiry emails to companies
that may be intending to hire, but they haven’t formally advertised their jobs.
And we write cover letters when we apply for positions that have been posted.
When writing your job inquiry letter, you can use the practices that apply to
cover letters. If you are a freelancer, you can use proposal templates to
provide a whole host of important information straight off the bat. It’s your
opportunity to explain who you are, demonstrate your skills and experience,
provide case studies and testimonials, outline your payment terms, and
(crucially) guide your prospect through the solution you’re proposing.
Your email signatures
Make sure you also add a professional
email signature at the end of your email. This way, you can present your name,
contact data, and a link to a resume or portfolio professionally. Plus, you can
place a call to action on your signature to make it more noticeable.
Job inquiry email template structure
Job inquiry email subject
Body of email
The end with the email signature
Create relationships with employees of
other firms. When we build relationships, we literally unlock the doors.
Consider this, if someone sees you as a friend (or even mutual friend), they
will naturally be open to/excited about helping you get connected to new career
Following a Lead or Following Up on
Sometimes you get the inside scoop on a
job, like a referral from a friend or colleague about a role that isn’t yet
posted. In this instance, fast action is a must to get a leg up on the
Once you’ve applied for or interviewed for
a job, the waiting begins. After a week, it’s appropriate to reach out to your
contact to inquire about the status of the position Be patient while following
up and remain professional and friendly in all correspondence.
While you don't want to be a pest, a
confident attitude and a forthright approach can help you demonstrate your
genuine interest in a job opportunity.
After sending the general email to request
job opportunities from your network, send specific emails to individuals in
your inner circle and potential employers you would like to join. Unlike the
general email, personalize this one based on your relationship with the
Use this opportunity to ask for specific
requests, such as referrals, general advice, interviews, meetings, and other
favors that can increase your chances of getting your ideal job. Potential
recipients for this email are your former bosses, people at your dream company,
When you know Inquire About a Job Opening
and follow the best practices of writing job inquiry, you increase your chances
of landing your dream job faster. In this article, you will learn how to write
a job inquiry, how to end an inquiry professionally, what to include with it,
and other essential things.
Sending a job inquiry letter is an
excellent way to introduce yourself to an employer and establish a connection.
Since it is an unsolicited email, it shows that you have a genuine interest in
the organization and makes you a more desirable candidate once they have some
open positions. You can also use inquiry emails as an opportunity to schedule a
meeting to discuss where you might fit even if there are no job openings in
this company. That's why is critical to know how to write an email inquiring
about a job.
When inquiring about a job, writing and
sending a professional job seeker's email is a great way to land your dream job.
As this is a cold email and the hiring manager will have never spoken to you
before, you need to make the best first impression possible
we hope this serves as a good reminder
that there are a lot of ways to make strong connections that can help in your
goal of inquiring about a job. Get
creative, connect carefully and kindly, be genuine, and don’t be afraid to
humbly ask for help!
All the very Best!!