Logistics and Admin Coordinator

Job Overview

Job Description

A global leader in the logistics industry is looking for a Logistics and Admin Coordinator with experience in POD management to join their team on a fixed term contract.
Duties & Responsibilities

Review PODS and service provider schedules to identify:
• ERP system project number (MTC) and file affiliated to vehicles or wagons
• POD completeness and legibility
• Tonnage validation
• Update ERP system for tonnage disputes, accordingly
• Issue settlement from ERP system
• Share Settlement Proposals in excel or PDF format to Service providers and/or company site.

Support Logistic coordinators on projects where required:
• Accurately & timeously setup the project in the ERP
• Accurately & timeously capture truck details in the ERP
• Use correct charge codes in ERP for costs and services
• Review tracking reports for project completeness
• Obtain PODs from Operator and undertake a validity check to ensure system tonnages and PODs align
• Confirm vendor services rendered in order to issue the Settlement Proposals to Vendor
• Manage documented audit support for charges outside of the Quote and PnL
• Update and maintenance of share point dashboards and project folder
• Prepare invoicing documentation pack as per Customer Matrix
• Manage project claims in the business system

Reporting:
• Undertake project margin analysis
• Undertake project volume analysis

SHEQ:
• Understand and adhere to the SHEQ Policy within logistics and administrative processes.
• Ensure logistical and administrative documentation (e.g., shipping records, schedules) complies with SHEQ procedures and is properly controlled.
• Report any SHEQ non-conformities in logistics operations to the Regional Commercial Manager.
• Support SHEQ objectives by ensuring efficient and safe administrative support.
• Participate in SHEQ training and cooperate with audits by providing relevant records.

Requirements:
• Process orientated with a good attention to detail with ability to work in fast changing environment;
• Must be able to work under pressure and adhere to aggressive deadlines
• Strong problem-solving skills
• Strong MS Excel skills essential
• Experience in freight forwarding beneficial
• Experience with Navision and Qlikview beneficial
• Fluent in English (read/write/speak)