Full Time Contract Administrator

Job Overview

Job Description

INVENTORY CONCEPTS
Pymble, Sydney, NSW 2073

Full Time Contract Administrator
SALARY: $87,500 per annum plus superannuation

Position
The Contract Administrator is responsible for the administration, performance monitoring, and commercial management of all client contracts and fixed-rate service agreements across the business. The role plays a critical part in ensuring contractual compliance, maintaining profitability, protecting contract margins and compliance, and delivering operational efficiencies throughout the supply chain and logistics network.

KEY RESPONSIBILITIES
Contract Administration and Commercial Management
• Administer and manage all client contracts and fixed-price service agreements to ensure compliance with contractual obligations and service level requirements.
• Monitor contract performance, profitability, and operational outcomes against agreed contractual terms.
• Develop, review, negotiate, and implement contract variations, renewals, extensions, and service agreements.
• Identify and implement initiatives to improve contract profitability and operational efficiency.
• Maintain accurate contract documentation, pricing schedules, and commercial records.
Financial Analysis and Business Improvement
• Analyse operational, financial, and performance data to identify trends, risks, and opportunities for cost reduction and productivity improvements.
• Develop pricing models and costing structures for existing and prospective contracts.
• Prepare costing and pricing inputs for contract renewals, variations and client quotation responses.
• Conduct commercial analysis of contract performance to support contract negotiations, variations and renewals.
• Prepare forecasting data and performance reports to support future business planning.
Client and Stakeholder Management
• Build and maintain strong relationships with existing and prospective clients.
• Act as a key point of contact for contractual matters and service-related issues.
• Ensure client expectations and contractual deliverables are clearly understood and consistently achieved.
• Support client retention initiatives and identify opportunities to expand service offerings within existing contracts.
• Participate in contract review meetings with clients, subcontractors and management.
Supply Chain and Operational Coordination
• Work closely with logistics, warehouse, and inventory management teams to ensure contractual requirements are effectively delivered.
• Coordinate subcontractor performance to ensure service delivery standards, compliance requirements, and commercial objectives are achieved.
• Monitor operational performance against contractual KPIs and agreed service levels.
• Assist in the implementation of continuous improvement initiatives across supply chain operations.
Contract Compliance, Risk and Reporting
• Analyse risks associated with specific contract terms and advise management on appropriate mitigation.
• Monitor relevant legislative, award and regulatory changes affecting contracts and coordinate with management and external advisers as required.
• Interpret and explain contract requirements, terms and conditions to internal stakeholders, clients and subcontractors to support compliance.
• Maintain and improve contract-management systems and records, including the in-house platform, to support accurate and efficient contract administration.
• Assist in the preparation and negotiation of contract terms, renewals and variations with clients and subcontractors.

SKILLS, KNOWLEDGE, AND EXPERIENCE
• Demonstrated experience in contract administration, commercial management, or supply chain contract management.
• Strong financial and commercial acumen with the ability to analyse costs, profitability, and operational performance.
• Experience within logistics, warehousing, inventory management, third-party logistics (3PL), or supply chain environments.
• Sound understanding of fixed-price service agreements, contract compliance, and service level management.
• Proven ability to manage multiple stakeholders and maintain strong client relationships.
• Experience in pricing analysis, contract negotiation, and the administration of contract variations and renewals.
• Strong analytical and problem-solving skills with advanced data interpretation capabilities.
• Excellent written and verbal communication skills.
• High-level computer literacy and proficiency in business systems, reporting tools, and data analysis software.
• Knowledge of warehouse operations, distribution centres, inventory control, container handling, and material handling equipment (MHE).
• Demonstrated understanding of Workplace Health and Safety (WHS) requirements within
• logistics and distribution environments.
• Relevant qualifications in Business, Supply Chain Management, Logistics, Operations
• Management, Information Technology, or a related discipline at AQF Associate Degree, Advanced Diploma or Diploma level or above.
• A demonstrable track record in WHS and its applications in fast paced and dynamic distribution facilities.

Applications open on 24 July 2026 and close on 23 August 2026
Please send your CV to . Please include the job role title in your email.