Full Time Office Manager

Job Overview

Job Description

Smart Hill Construction Pty Ltd
16 Prospect Place, Boronia VIC 3155

Full Time Office Manager
Salary $85,000 per annum

Summary
Our Office Manager will be responsible for the organisation and controlling of the administrative functions and resources of the office, including office systems, procedures, records, and administrative staff, to support the efficient operation of the business. The role contributes to maintaining strong operational controls, regulatory compliance, efficient communication, and high levels of administrative support across the organisation

Duties and Responsibilities

Office Administration and Operations
• Plan, organise and coordinate the day-to-day administrative activities of the business
• Develop and maintain office systems, procedures and administrative processes to support efficient operations
• Manage office resources, equipment and supplies to ensure business requirements are met
Staff Coordination and Administrative Support
• Coordinate administrative support activities and assist management with operational requirements
• Coordinate office personnel activities, including recruitment administration, staff onboarding, training coordination and performance documentation
• Maintain employee records, licences, certifications and other personnel documentation
• Support effective communication and information flow between staff, site personnel, suppliers, and external stakeholders
Financial and Business Administration
• Assist with invoice processing, expenditure monitoring and general financial administration activities
• Maintain accurate administrative, financial and operational records
• Prepare administrative reports and business documentation for management review
Document Management
• Maintain project files, contracts, permits and compliance documentation
• Coordinate the preparation, collection and storage of project-related records and correspondence
• Monitor document control processes and administrative requirements to ensure business records are maintained accurately and efficiently
Stakeholder Liaison
• Liaise with clients, suppliers, contractors and other stakeholders regarding administrative matters
• Coordinate supplier communications, purchase orders and service-related documentation
• Support the timely resolution of administrative issues affecting business operations
Compliance and Continuous Improvement
• Ensure office activities comply with company policies, legislative requirements and business procedures
• Maintain records relating to workplace compliance, licences, insurance and regulatory obligations
• Identify and implement improvements to administrative systems and office processes to enhance operational efficiency

Assessment Criteria
• Relevant qualification in Business Administration, Management, Business Operations, or a related field; and/or
• At least three years of relevant experience in office management, administration, business operations, or a related role.
• Demonstrated experience managing office administration functions and business support activities.
• Strong organisational, planning, and time management skills.
• Experience developing and maintaining administrative systems, procedures, and records.
• Ability to coordinate multiple tasks and priorities within a fast-paced business environment.
• Sound understanding of financial administration processes, including invoicing, budgeting support, and record management.
• Strong communication and stakeholder management skills.
• Proficiency in Microsoft Office Suite and business management systems.
• Ability to prepare reports, manage documentation, and maintain accurate records.
• Knowledge of workplace compliance, administrative controls, and business operations.
• Ability to work independently and collaboratively with management, employees, clients, suppliers, and contractors.

Applications open on 16 June 2026 and close on 16 July 2026.

Please send your CV to . Please include the job role title in your email.