Substitute School Secretary, Orange City Schools

Job Overview

Job Description

Position Title: Substitute School Secretary

Location: Orange City Schools / Pepper Pike, OH

Employment Type: As Needed / Part-Time / On-Call

Pay Rate: $14.00 $15.00/Hour

About the Role

Dedicated School Staffing is seeking dependable, organized, and service-oriented Substitute School Secretaries to support front office operations during staff absences. This position helps ensure schools run smoothly by assisting students, families, and staff while maintaining a professional and welcoming office environment.

Key Responsibilities

Welcome students, families, staff, and visitors with professionalism and courtesy
Manage incoming phone calls, route messages, and handle communication efficiently
Support attendance tracking, student arrivals/departures, and daily office workflows
Perform clerical duties such as filing, copying, data entry, and document organization
Assist with scheduling, communication distribution, and administrative coordination
Maintain strict confidentiality regarding student and staff information
Follow all district procedures, safety protocols, and office guidelines
Provide support during drills, emergencies, or unexpected situations
Work collaboratively with building administrators and office staff to support operations

Required Qualifications

Must be at least 18 years of age
Successful completion of criminal background screening
Completion of Ohio ID account setup and enrollment in the Ohio Rapback program
Strong customer service and communication skills
Basic proficiency with computers and office software (email, documents, data systems)
Ability to manage multiple tasks in a fast-paced environment
Professionalism, reliability, and strong attention to detail
Ability to handle sensitive and confidential information appropriately
Compliance with the Licensure Code of Professional Conduct for Ohio Educators

Preferred Qualifications

High school diploma or equivalent
Prior experience in office administration, customer service, or school environments
Familiarity with student information systems or office technology platforms
Ability to stay composed and adaptable during busy or high-pressure situations

What We Offer

Flexible, as-needed scheduling options
Opportunities to gain experience in school office administration
Potential for long-term substitute placements
Pathways to other school-based roles
Access to optional medical benefit programs
Enrollment in the School Employees Retirement System (SERS)