Substitute School Secretary, Rocky River City Schools

Job Overview

Job Description

Position Title: Substitute School Secretary

Location: Rocky River City Schools / Rocky River, OH

Employment Type: As Needed / Part-Time / On-Call

Pay Rate: $15.00/Hour

About the Role

Dedicated School Staffing is seeking organized, friendly, and dependable Substitute School Secretaries to support school office operations when regular staff are absent. This role is essential in maintaining smooth daily operations, assisting students, families, and staff, and ensuring the front office remains a welcoming and efficient hub of the school.

Key Responsibilities

Greet and assist students, families, staff, and visitors in a professional and courteous manner
Answer phones, direct calls, and relay messages promptly
Assist with attendance reporting, student check-ins/outs, and daily office procedures
Perform general clerical duties such as filing, copying, data entry, and organizing documents
Support staff with scheduling, communication, and distribution of information
Maintain confidentiality of student and staff information
Follow district policies, safety procedures, and office protocols
Provide support during emergencies, drills, or unexpected situations
Collaborate with administrators and office staff to ensure smooth school operations

Required Qualifications

Must be 18 years of age or older
Clean criminal background checks
Obtain Ohio ID account & enroll in Ohio rapback program
Strong communication and customer service skills
Basic computer proficiency (email, word processing, office software)
Ability to multitask and stay organized in a busy environment
Professionalism, reliability, and attention to detail
Ability to maintain confidentiality and handle sensitive information
Adherence to the Licensure Code of Professional Conduct for Ohio Educators

Preferred Qualifications

High school diploma or equivalent
Previous experience in office administration, customer service, or school settings
Familiarity with student information systems or office software
Ability to remain calm and flexible during fast-paced or unexpected situations

What We Offer

Flexible scheduling
Opportunities to gain experience in school administration
Potential pathways to other school-based roles
Potential for long-term substitute opportunities
Options for minor medical benefits
Enrollment in School Employees Retirement System (SERS)