Substitute School Secretary, Wauseon Exempted Village Schools

Job Overview

Job Description

Position Title: Substitute School Secretary

Location: Wauseon Exempted Village Schools / Wauseon, OH

Employment Type: As Needed / Part-Time / On-Call

Pay Rate: $14.33/Hour

About the Role

Dedicated School Staffing is seeking organized, dependable, and friendly Substitute School Secretaries to support school office operations when regular staff are unavailable. This role is essential in keeping daily school functions running smoothly while serving as a welcoming point of contact for students, families, and staff.

Key Responsibilities
Greet and assist students, families, staff, and visitors in a professional and courteous manner
Answer and route phone calls, take messages, and provide accurate information
Support attendance tracking, student check-ins/outs, and daily office procedures
Perform clerical tasks such as filing, copying, data entry, and document organization
Assist with scheduling, communication, and distribution of school information
Maintain strict confidentiality of student and staff records
Follow district policies, safety procedures, and office protocols
Support school operations during emergencies, drills, or unexpected situations
Work collaboratively with administrators and office staff to ensure efficient operations
Required Qualifications
Must be 18 years of age or older
Clean criminal background checks with no disqualifying offenses
Ability to obtain Ohio ID account and enroll in Ohio RAPBACK program
Strong communication and customer service skills
Basic computer proficiency (email, word processing, and office software)
Ability to multitask and stay organized in a fast-paced environment
Professionalism, reliability, and strong attention to detail
Ability to maintain confidentiality and handle sensitive information appropriately
Compliance with the Ohio Licensure Code of Professional Conduct for Educators
Preferred Qualifications
High school diploma or equivalent
Previous experience in office administration, customer service, or school settings
Familiarity with student information systems or office software
Ability to stay calm and adaptable in fast-paced or unexpected situations
What We Offer
Flexible, as-needed scheduling
Experience in school office and administrative environments
Opportunities for long-term substitute assignments
Pathways to additional school-based roles
Optional access to basic medical benefits
Eligibility for enrollment in the School Employees Retirement System (SERS)