Executive Administrative Assistant (Finance & Operations) Remote

Job Overview

Job Description

Why this role?
If you’re a detail-driven finance pro who enjoys keeping numbers, people, and processes in sync, you’ll love this hybrid seat. You’ll own day-to-day finance, keep ops humming, and lend a light hand to admin responsibilities while working from home.

What you’ll do:
* Finance
· Bookkeeping, invoicing, payroll, and account reconciliations in QuickBooks
· AP/AR reporting, cash-flow updates, support for tax filings, and insurance renewals
· Maintain finance dashboards and ensure accurate month-end reporting

* Administrative Operations
· Manage company email, phone support (5 10 calls/day), calendars, and scheduling for clients/vendors/team
· Build and maintain SOPs and process docs
· Track agreements and contracts (review, routing, signatures)
· Support hiring: post jobs, screen applicants, coordinate onboarding/offboarding
· Keep HubSpot CRM clean and current (clients, leads, activities)
· Help with social posts, simple content updates, and Google Business Profile
· Research industry trends for content and team presentations

What you’ll bring
· 1+ year in admin + phone support (inbound/outbound, 5 10 calls/day)
· Excellent English, clear and friendly phone presence for US clients
· Proficient with QuickBooks, Microsoft Office, and Google Workspace
· Working knowledge of HubSpot CRM and basic social scheduling tools
· Confident with online calendars (Google/Outlook/Calendly)
· Process-minded: you enjoy creating/streamlining SOPs
· Highly organized, detail-obsessed, self-motivated, and resourceful

Tech requirements (non-negotiable). Attach device specs/screenshots with your application.
· Laptop/desktop (? 3 years old)
· CPU: Intel i5 10th-gen+ / AMD Ryzen 5+
· RAM: 8GB+
· Internet: 50 100 Mbps (with backup)
· A/V: Working webcam, mic, and headset

Benefits & Perks
· Base pay $5/hour (? $800/month) + benefits
· Paid Company Holidays, PTO, Referral incentives
· HMO upon 1st year
· Quarterly PAG-IBIG incentive
· Tech incentive
· Tokens from employee engagement events
· Company-facilitated hackathons / free learning sessions
· Year-end virtual event
· Bi-monthly salary
· Weekends off
· Supportive remote team community

How to apply (3 quick steps):
1. Email
Subject: Job Application Executive Admin (Finance & Ops)
2. Attach your resume and device specs/screenshots.
3. In the body, answer briefly (2 3 sentences each):
- Your experience with QuickBooks (modules used + typical weekly tasks)
- A recent finance/ops process you improved what changed?
- Your internet speed (main + backup), and your working hours preference

Tip: Links to a portfolio, sample reports/dashboards, or SOP you created are a plus.