Office Manager (Dubai)

Job Overview

Job Description

Job Description

About us

Our mission is to build scalable products that enable intelligent content distribution, stronger audience engagement, and data-driven media ecosystems.

By combining advanced technology with media infrastructure, AiOO enables brands, publishers, and platforms to unlock new value from audience data and media assets.

Role Overview

We are seeking a proactive, highly organized, and execution-driven Office Manager to oversee daily operations and ensure the smooth functioning of our global team environment.

This role sits at the intersection of administration, employee experience, vendor coordination, and operational efficiency. The ideal candidate combines strong organizational skills with a hands-on approach, and thrives in fast-paced, dynamic startup environments where structure is still being built.

Key Responsibilities

Operations & Systems Management

Support and streamline day-to-day operational processes
Own and optimize internal documentation and workflows
Manage and maintain internal platforms such as Notion, Asana, Monday.com, Workday, or similar systems
Coordinate general office logistics as required, depending on business needs

Travel & Event Coordination

Coordinate corporate travel arrangements including flights, accommodation, visa requirements, and itineraries
Support internal events, team gatherings, and external activations
Coordinate vendors, venues, and logistics for company events

HR & People Operations Support

Provide operational and administrative support to the HR Manager
Support onboarding processes, including documentation, system setup, and visa processing through relevant UAE platforms
Provide day-to-day administrative support to employees
Contribute to employee engagement initiatives

Executive Support

Provide structured administrative support to leadership
Track action items and follow-ups across departments

REQUIREMENTS

Experience

3-5 years of experience in office management, operations, or administrative roles
Experience in startup or high-growth environments is strongly preferred
Experience managing office operations in Dubai/UAE is a strong advantage
Exposure to supporting international or distributed teams is a plus

Skills

Strong organizational and operational management skills
Experience managing vendors, office facilities, and administrative processes
Ability to build and improve systems, processes, and workflows
Strong communication and coordination skills across teams
High attention to detail with a structured, problem-solving mindset
Proficiency in Google Workspace, Microsoft Office, and operational tools

Personal Attributes

Highly proactive and hands-on with strong ownership
Comfortable in fast-paced, evolving startup environments
Strong problem-solving and decision-making abilities
Ability to bring structure and clarity to ambiguous situations
Reliable, discreet, and professional with sensitive information

What We Offer

Opportunity to support and shape operations in a growing international technology company
Direct collaboration with leadership and cross-functional teams
Exposure to a global, multi-region work environment
High-ownership role with the ability to improve processes and drive efficiency
Work alongside fast, diligent, and high-performing individuals building technologies ahead of their time, in a dynamic and positive work environment
Competitive compensation aligned with experience and growth opportunities
Location

Based in Dubai with an on-site work model