Finance & Admin Virtual Professional (QuickBooks+Operations) Remote

Job Overview

Job Description

Why This Role?
This is not a basic VA role.
We’re hiring a highly capable VIRTUAL PROFESSIONAL who can manage finance, admin, and day-to-day operations with precision and initiative.
Your work will directly free up leadership time, improve financial visibility, and keep both business and personal operations running smoothly.
If you are proactive, detail-driven, and think in systems not tasks you’ll thrive here.

Your Mission
• Keep financial records accurate and up-to-date
• Ensure invoices, reports, and reconciliations are completed on time
• Maintain organized, conflict-free calendars
• Coordinate travel, schedules, and key activities proactively
• Manage recurring tasks, reminders, and follow-ups
• Improve systems and introduce efficiencies (including AI tools)

Core Responsibilities
• Financial tracking, reporting, AP/AR support
• QuickBooks or similar accounting system use
• Invoice tracking, reconciliation, and coordination with accountant
• Calendar & schedule management (business + personal)
• Travel planning and itinerary creation
• Vendor coordination and follow-ups
• Process documentation (SOPs, trackers, dashboards)
• General admin + personal support tasks

What We’re Looking For
• 2+ years experience in finance/admin/operations
• Strong QuickBooks or accounting system knowledge
• Advanced Excel / Google Sheets skills
• Highly organized with strong attention to detail
• Proactive and solutions-oriented mindset
• Comfortable handling both business and personal tasks
• Strong written & spoken English
• Familiar with AI tools (ChatGPT, automation tools)

Tech Requirements
• Laptop/desktop (less than 3 years old)
• CPU: Intel i5 10th-gen+ / AMD Ryzen 5+
• RAM: 8GB+
• Internet: 50 100 Mbps (with backup)
• A/V: Working webcam, mic, and headset

Benefits & Perks
• Paid Company Holidays, PTO, Referral incentives
• HMO upon 1st year
• Quarterly PAG-IBIG incentive
• Tech incentive
• Tokens from employee engagement events
• Company-facilitated hackathons / free learning sessions
• Year-end virtual event
• Bi-monthly salary
• Weekends off
• Supportive remote team community

How to apply (3 quick steps):
1. Email
Subject: Job Application Finance Operations Specialist (QB + Advanced Excel)
2. Attach your resume and device specs/screenshots.
3. In the body, answer briefly (2 3 sentences each):
- Your experience with QuickBooks (modules used + typical weekly tasks)
- What finance tasks do you handle weekly? (be specific)
- Your internet speed (main + backup), and your working hours preference

Tip: Links to a portfolio, sample reports/dashboards, or SOP you created are a plus.

We are looking for someone who takes ownership, thinks ahead, and executes with excellence. If that sounds like you - apply now!