Full Time Accounts Clerk / Administration Officer

Job Overview

Job Description

Yura Yungi Medical Service (YYMS)
Aboriginal Corporation

Full Time Role
Accounts Clerk / Administration Officer
Address : Lot 342 8 Terone Street, Halls Creek, WA 6770
Salary Range: $80,000 - $90,000 per annum

Position Summary
The Administration Officer (Payroll, Accounts & Administration) is responsible for providing high quality payroll, accounting, systems and administrative support to ensure the efficient operations of the Finance Unit and broader organisation.

The role delivers confidential and professional support to the Finance Manager, other Managers and the CEO. A significant component of the position involves assisting with payroll preparation, accounts payable and receivable processing, financial documentation, reconciliations, costing activities, and maintaining accurate financial and employee records. The role also contributes to administrative, organisational support as required.

Payroll & Financial Operations
• Assist with collecting, verifying and entering timesheets and payroll related documentation.
• Process payroll data accurately within HRIS or payroll systems in accordance with fortnightly timelines.
• Prepare, check and maintain documentation relating to new starters, terminations, leave, allowances and deductions.
• Maintain secure digital and hard copy payroll records in line with privacy, confidentiality and legislative requirements.
• Provide frontline support for staff payroll enquiries and escalate matters appropriately.
• Support accounts payable and receivable processes including:
Preparing and processing invoices and financial documentation.
Monitoring creditor and debtor accounts.
Ensuring accurate allocation of expenditure to budget accounts.
Reconciling invoices, statements and payments.
• Assist in preparing and completing bank reconciliations.
• Support cost analysis activities, including investigating wage costs, proposed expenditures, standard costs and cost variations.
• Compile data for operating budgets, profit and loss information, and financial reporting.
• Assist with documentation for purchasing, procurement, inventory adjustments and contract related cost monitoring.
• Contribute to continuous improvement of payroll and financial processes by identifying issues and supporting system enhancements.

Systems Operations Support
• Maintain employee data and records within HRIS and finance systems, ensuring accuracy and compliance.
• Ensure permissions, access rights, workflows and approvals are correctly maintained.
• Support integration between timesheet, rostering, payroll and finance systems.
• Upload, track and monitor required documents for compliance and audit purposes.
• Assist with routine system tasks such as report generation, data cleansing, and troubleshooting.

Administrative & Organisational Support
• Provide high level administrative support to the CEO and Finance Manager.
• Assist with the organisation of Board Meetings, Senior Manager Meetings and All Staff Meetings.
• Disseminate policy updates and ensure records are uploaded into organisational systems (e.g., Employment Hero, LogicQC).

General Administrative Duties
• Assist in raising Purchase Orders and supporting procurement processes.
• Manage daily mail tasks including collection, dispatch, recording and distribution.
• Monitor office supplies and stationery; organise orders as required.
• Assist with travel bookings, accommodation, logistics and catering for meetings and events.
• Support HR with compliance activities, personnel file management and onboarding preparations.
• Liaise with Clinic, Administration, Finance and Aged Care teams regarding routine operational tasks.
• Undertake other duties appropriate to the scope of the role as directed.

Selection Criteria
Essential
1. Bachelor’s Degree in Accounting, Finance, Human Resources, Psychology or any relevant field;
2. At least three (3) years’ experience in payroll and/or accounts processing (e.g., timesheets, accounts payable/receivable, reconciliations, data entry and financial documentation), or willingness to undertake training.
3. Proven ability to use payroll, accounting or administrative systems (HRIS-Employment Hero, finance or rostering platforms) with strong attention to accuracy and recordkeeping.
4. Ability to work independently, manage competing priorities and maintain confidentiality when handling sensitive financial and employee information.
5. Effective communication and interpersonal skills with the ability to liaise respectfully with staff, patients, visitors and external stakeholders.
6. Commitment to and empathy for improving Aboriginal health outcomes.
7. Competence in Microsoft Office (Word, Excel, Outlook, Teams).
8. Current Western Australian C Class Driver’s Licence.
9. Current National Police Clearance or willingness to obtain one.

Desirable
1. Previous experience with payroll, accounts, HRIS or finance systems (e.g., Employment Hero, other employment databases, rostering programs, time and attendance systems).
2. Demonstrated ability to contribute to continuous improvement in payroll, accounts, or administrative processes.
3. Aboriginal or Torres Strait Islander applicants with strong community connections are encouraged to apply.

Applications open on 4 March 2026 and close on 3 April 2026.

Please send your CV to . Please include the job role title in your email.