Full Time Contract Administrator/Officer

Job Overview

Job Description

Rest Interior Pty Ltd
ABN: 32 078 753 876
Address: 20 Clements Ave, Bankstown NSW 2200
Contract Administrator/Officer (Full Time)

SALARY $100,000 plus superannuation per year

DUTIES
• Prepare, review and administer client contracts, subcontractor agreements, purchase orders and project documentation relating to joinery, cabinetry and interior fit-out works.
• Coordinate with Project Managers, Designers, Estimators and Production Supervisors to ensure contract terms, scope of works, material specifications and project timelines are understood and implemented accurately.
• Manage documentation for variations, addendums and scope adjustments, ensuring all changes are costed, approved and communicated to stakeholders before execution.
• Liaise with subcontract installers, suppliers and delivery teams to clarify contract requirements, resolve documentation discrepancies and support project progress.
• Maintain accurate records of project correspondence, commercial documents, pricing schedules, contract registers and version-controlled templates.
• Support the preparation of tender submissions, cost comparisons, compliance documents and pricing packs for new residential and commercial fit-out opportunities.
• Monitor ongoing project performance, reviewing budgets, costs, delivery schedules and contract compliance, and prepare summary reports for management review.
• Assist with progress claims, invoicing schedules, payment tracking and reconciliation of contract values in collaboration with the accounts function.
• Ensure all contract documentation aligns with WHS requirements, site access protocols, insurance needs and builder/client documentation standards.
• Facilitate clear communication between internal teams (production, design, site supervisors) and external stakeholders to keep project deliverables on track.
• Contribute to improving contract administration systems and processes, ensuring efficiency, accuracy and compliance across all joinery and fit-out projects.

REQUIRED SKILLS
• Minimum 2 3 years’ industry experience is essential.
• Relevant tertiary qualification is preferred but not mandatory with equivalent experience.
• Strong understanding of joinery production workflow, cabinetry installation processes, and interior fit-out project documentation requirements
• Demonstrated experience preparing, reviewing and managing contracts, purchase orders, variations, pricing schedules, project correspondence and compliance documents.
• Proven ability to liaise professionally with Project Managers, Designers, Production Supervisors, subcontract installers, and suppliers to support end-to-end project delivery.
• High level of organisational and analytical skills, with the ability to manage multiple concurrent projects, deadlines, documentation streams and commercial tasks.
• Strong attention to detail and problem-solving ability when handling contract terms, cost changes, material specifications and project records.
• Proficiency in Microsoft Office (Excel, Word, Outlook) with the ability to adapt to project or contract- management systems.
• Sound understanding of commercial terms, WHS requirements, site access protocols, insurance documentation, and other compliance frameworks relevant to interior fit-out subcontractors.
• Excellent written and verbal communication skills, including the ability to prepare structured reports, respond to contract queries, and maintain accurate documentation.
• Valid driver’s licence and willingness to attend site meetings, supplier locations or client premises when required.
• Proactive, detail-focused and professional attitude, with the ability to work collaboratively within a fast-paced production and project environment.

Applications open on 20 November 2025 and close on 20 December 2025.
Please send your CV to . Please include the job role title in your email.