Administartive Assistant

Job Overview

Job Description

Open and distribute mail and other materials
Plan and organize daily operations
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Order office supplies and maintain inventory
Negotiate collective agreements on behalf of employers or workers
Type and proofread correspondence, forms and other documents
Work with customers, architects and engineers regarding plans and specifications
Assist in preparing estimates, schedules, specifications and reports
Schedule and co-ordinate work on sites
Prepare contract documents and review and evaluate tenders for construction projects
Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents
Perform clerical duties, such as maintain filing and record systems
Consult clients to prepare contracts and project specifications