Admin Executive

Job Overview

Job Description

1. Office Administration and Operations

o Oversee daily office operations, including managing office supplies, maintaining inventory levels for stationery and pantry items, and ensuring the workspace is well-equipped and functional.

o Coordinate with vendors for the purchase of office supplies, negotiate pricing, quality, and delivery terms, and handle invoice approvals. Ensure that all office equipment and facilities are well-maintained through regular servicing.

2. Supervision of Support Staff and Vendors

o Advice to the office cleaner, security guard, dispatch personnel, drivers, and other support staff to ensure efficient office operations.

o Coordinate with office maintenance vendors and contractors (e.g., for repairs, cleaning, security) to ensure that services meet standards and schedules. Monitor performance and address any issues promptly to maintain a safe, well-maintained workspace.

3. Document and Filing Management

o Develop and maintain both manual and electronic filing systems, ensuring they are organized, secure, and accessible. Regularly update files to maintain accurate records and streamline document retrieval.

o Handle all incoming and outgoing correspondence, including the dispatch and management of documents and mail as required.

4. HR and Employee Support

o Assist with onboarding processes for new hires by setting up a working desk, providing office orientation/tour, resources, and administrative support to facilitate a smooth transition.

5.Others

Complete any other administrative tasks and assignments as directed by the management or immediate superior.

6. Bachelor Degree or Equivalent with 2-4 years related working experience

7. Applicable for Malaysian only