Executive Virtual Assistant (Remote/US Client Support)

Job Overview

Job Description

Are you a proactive, detail-oriented Executive Assistant with a passion for organization, communication, and creativity? Do you thrive in a fully remote, fast-paced environment supporting high-level executives and US-based teams?

At Freedom and Balance Virtual Professionals, we’re looking for a top-tier Executive Assistant who brings a powerful mix of administrative excellence, strong coordination skills, and creative flair - with experience in graphic design, video editing, and tools like GoHighLevel.

What You’ll Be Doing

- Providing high-level administrative support to executives and leadership teams
- Managing calendars, scheduling meetings, and organizing virtual appointments
- Coordinating daily operations, internal communications, and task tracking
- Responding promptly and professionally to emails, chats, and other client communications
- Handling document creation, formatting, and data entry
- Creating, updating, and organizing SOPs and process documentation
- Attending virtual meetings, taking notes, and following up on action items
- Supporting executive decision-making through research and report prep
- Using platforms like GoHighLevel (GHL) for client and lead management, automation, and CRM tasks
- Designing branded materials such as presentations, social media graphics, or reports
- Editing short-form videos for internal and external use (marketing, updates, training, etc.)

What We’re Looking For
- Experienced: At least 2 years supporting US-based executives or remote teams.
- Communicative: Clear, concise, professional in email, chat, and calls.
Organized to the Core: You spot missed details quickly and prevent things from falling through the cracks.
- Creative + Tech-Savvy: Hands-on experience with apps like Canva, CapCut, Adobe Premiere, GoHighLevel, and GSuite.
- Flexible & Independent: Able to juggle priorities across departments and learn tools fast.
- Systematic: Loves SOPs, clean processes, and structured follow-through.
Aligned with Our Work Culture: Energetic, committed, and eager to grow with a team looking at the long game.
- Can work 9AM-5:30PM Pacific Time
- Comfortable using tools such as:
GoHighLevel (GHL)
Google Workspace, Microsoft Office
Slack, Zoom, ClickUp or Asana
Calendly, Google Calendar
Ring Central

Required Tools & Setup (Non-Negotiable):
To ensure performance in a remote role, please review our minimum tech qualifications. Attach device specs/screenshots with your application:

Device: Laptop or desktop (under 3 years old)
CPU: Intel i5 (10th-gen or newer) / AMD Ryzen 5+
RAM: Minimum 8GB
Internet: 50 100 Mbps min (plus backup connection)
Audio/Video: Working webcam, mic, headset

Ready to Join the F@B VP Team? Please send your CV to
Take the next step! Apply now and start your journey with us!