Company Secretary

Job Overview

Job Description

Corporate Governance:Maintaining accurate company records, including share register, board minutes, resolutions, and statutory filings to comply with Malaysian Companies Act.
Board Meetings:Coordinating board meetings by preparing agendas, taking minutes, circulating documents, and following up on action items.
Annual General Meetings (AGMs):Assisting in the planning and execution of AGMs, including preparing necessary documentation and shareholder communication.
Regulatory Compliance:Ensuring timely submission of statutory returns, annual reports, and other necessary filings to the Companies Commission of Malaysia (CCM).
Shareholder Management:Communicating with shareholders, handling share transfers, and addressing inquiries related to share ownership.
Liaison with Authorities:Acting as the primary point of contact with relevant government agencies and professional advisors like auditors and lawyers.
Document Management:Maintaining proper filing systems for all company documents, including legal agreements, board resolutions, and corporate correspondence.
Administrative Tasks:Handling day-to-day administrative duties like preparing reports, managing calendars, and coordinating internal communications.
Strong understanding of Malaysian Companies Act and relevant corporate regulations
Proficiency in corporate secretarial practices and procedures
Excellent communication and interpersonal skills to interact with diverse stakeholders
Attention to detail and ability to maintain accurate records
Proficient in Microsoft Office Suite and relevant company secretarial software
Ideally, a recognized professional qualification like the Malaysian Institute of Certified Secretaries (MICS)