Admin Generalist

Job Overview

Job Description

Key Responsibilities:

1. Purchasing & Inventory Management
- Receive and review departmental purchase requests.
- Coordinate with approved suppliers for quotations and order placements.
- Maintain purchasing logs and delivery schedules.
- Track inventory levels and restock office/clinic supplies as needed.
- Ensure documentation of deliveries and goods received.
- Process purchase orders and ensure timely procurement of office and clinic supplies.
- Source and negotiate with suppliers for cost-effective purchasing solutions.
- Monitor and maintain inventory levels, conducting regular audits to prevent shortages.
- Maintain organized records of purchase transactions and supplier agreements.
- Coordinate with the finance department for payment processing of vendors and suppliers.

2. Billing & Accounting Support
- Assist in preparing and issuing invoices to clients and insurance companies, ensuring accuracy and timely processing.
- Collect and verify supporting documents for sales and expenses.
- Encode transactions and prepare daily and weekly billing reports.
- Maintain petty cash logs and initiate replenishment requests.
- Coordinate with the Finance Officer for accurate record-keeping and audits.
- Process patient payments, issue receipts, and record transactions accordingly.
- Handle inquiries regarding billing, payments, and account transactions.
- Prepare and reconcile daily sales reports for submission to the accounting team.
- Assist in managing accounts receivable and payable, ensuring proper documentation.

3. Administrative & Operations Support
- Support front office and clinic operations with documentation, filing, and internal reporting.
- Assist in scheduling, processing payments, and ensuring compliance with administrative SOPs.
- Handle confidential files and ensure secure storage of records.
- Liaise with department heads for cross-functional admin support.
- Coordinate with operations and admin departments to streamline workflows.
- Assist with internal and external communication, including report preparation and correspondence.
- Maintain compliance with company policies and procedures.
- Support office operations, team activities, and clinic events as needed.

Key Competencies:
- Time Management & Prioritization
- Multitasking & Resourcefulness
- Financial & Analytical Thinking
- Professionalism & Discretion
- Problem Solving & Initiative

Job Types: Full-time, Permanent

Pay: Php17,000.00 - Php20,000.00 per month

Benefits:
- Company events
- Health insurance

Schedule:
- 8 hour shift
- Day shift
- 6 working days

Supplemental Pay:
- 13th month salary
- Overtime pay

Work Location: In person