Administrative Manager

Job Overview

Job Description

Job Summary:
The board and executive director (ED) seek a strategic, process-minded individual with experience in key administrative planning and execution. The Administrative Manager (AM) will be required to help manage/apply for grants, and organize/execute Thingamajigs’ various programs seamlessly. The AM will oversee the high-level plan for each program, typically involving budget allocation, artist coordination, host/venue/partner coordination, promotion/marketing, volunteer engagement and final execution. The AM will coordinate with the ED to ensure all components of a program are aligned with Thingamajig’s goals and mission.

Company Overview:
Thingamajigs is a genre-crossing arts organization with a mission to explore sounds in found objects and use alternative tuning systems to create new music. We value creating a world where everyone can experiment, create and share their music to the world. We collaborate with local artists, organizations, museums, and our local school district to put on our many in-school education programs, performances, workshops, and festivals. They are designed to spark imagination, fuel creative fire, and destigmatize who and what creates music.

Responsibilities:

Program/Grant Management: in coordination with the Executive Director
Manage end-to-end grant process: checking grant requirements, drafting project proposals, preparing/submitting grant application, and generating final reports
Develop and manage project purpose, timeline, goals, and execution
Coordinate with external stakeholders, such as schools, partner organizations, artists, or host/venue companies
Assist in production of public events, including, but not limited to setup, strike, merchandize, box office, ushering, and program creation/distribution
Compile analytical metrics and maintain annual reports

Social Media:
Develop and manage program promotion and marketing
Maintain a calendar of upcoming events, activities and workshops
Maintain and update website
Create social media content for our newsletter, instagram, Facebook, and Twitter/X
Write and submit press releases

Key Qualifications:
Skilled communicator
Good writing skills
Able to adhere to deadlines and have time management skills
Self-motivated, independent worker
Good collaborator

Preferred Qualifications:
Experience with: Squarespace, Google Suite, Canva, Social media platforms (Facebook, Instagram, Twitter/X), Vertical Response
Experience in documentation: filming, editing, uploading videos/pictures
Interest in arts, music, and non-profit organizations

Location and Work Schedule:
This is a fee-for-service independent contractor role with an estimated 15-20 hours/week (may vary during and near events). Schedule is flexible, and the majority of work will be remote. Events may be in person and/or on weekends.
Preferably looking for someone located in the East Bay with the ability to travel around the Bay Area.

How to Apply and Salary Range:
Salary range: $22-$30/hr DOE

To those interested in applying, please send your resume to with the subject line: Administrative Manager position.

Thingamajigs is an equal opportunity employer and encourages applicants from all racial, ethnic and religious backgrounds, national origins, sexual orientations and genders.