Legal Operations Admin

Job Overview

Job Description

Legal Operations Admin needs 3 years prior Executive administrative support or coordinator experience is required, ideally in a global work environment
Legal Operations Admin requires:
Prior experience working in a legal environment preferred
• Must have demonstrated proficiency in using a variety of office/desktop solutions including Microsoft Office (Outlook, Excel, Word, and PowerPoint) SharePoint is a plus
• Possesses critical thinking skills and demonstrate problem solving capabilities
• Ability to work flexible hours on occasion, as required (i.e., working before 8am, after 5pm)
• Must have effective verbal communication skills as well as confidence in communicating with all levels of the organization
• Strong organizational skills and ability to multi-task in a fast-paced environment
• Maintains attention to detail and ensures accuracy in work performed
• Proven ability to handle sensitive and confidential information ethically and responsibly

Legal Operations Admin duties:
Meeting Coordination
• Calendaring support for assigned team members.
• Large meeting coordination (calendaring, AV, catering, logistics). Large meetings include department-wide meetings, internal team meetings, or meetings involving outside guests where catering is required (and appropriate)
• Event planning logistics
• Travel and Expenses
• Handle all travel for assigned team members, including complicated travel arrangements (e.g., international or multi-city travel)
• Process complex (i.e., multi-currency) expense reports for assigned team members
• Passport/visa support
• Onboarding
• Handle on-boarding process for teams’ new hires coordinating with Legal Ops on space planning, entering new hire tickets, ensuring IT coordination and workspace set up, scheduling or providing necessary training (eBilling/Matter Management, basic dept. orientation)
• Handle groups’ temp hiring/onboarding (coordinating with Legal Operations)
• Finance/AP
• Handle POs, check requests, wire requests, vendor setups, etc. for assigned teams